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A Comprehensive Step-By-Step Guide on How To Reschedule a Job Interview

A Comprehensive Step-By-Step Guide on How To Reschedule a Job Interview

A Comprehensive Step-By-Step Guide on How To  Reschedule a Job Interview

Rescheduling a job interview is a delicate process that can affect your professional image and relationship with a potential employer. However, there are occasions when it becomes necessary due to unforeseen circumstances. This article breaks down the steps you need to follow in considerable detail, aiming for a minimum of 200 words per step to give you a comprehensive understanding.

Tips On How To Successfully Reschedule a Job Interview

Step 1: Assess the Necessity for Rescheduling

Before taking any action, spend time evaluating the urgency and necessity of rescheduling your job interview. Understand that doing so may have implications for how you are perceived by the potential employer. Factors such as family emergencies, unavoidable professional commitments, and sudden health issues usually warrant a rescheduling. However, less urgent matters might best be rearranged to accommodate the original interview date.

Consider Company Policy

Not all companies view rescheduling in the same light. While some may be more lenient, others could have strict policies. Review the company's handbook or any guidelines that have been provided to you to ensure that your request to reschedule would not breach any protocols.

Evaluate Timing

The sooner you identify the need to reschedule, the better. Time is crucial; early communication indicates respect for the interviewer's time and can also provide them with greater flexibility to accommodate your request.

Step 2: Identify Alternative Dates

Don't approach the hiring team with a problem without suggesting a solution. It's crucial to have alternative dates and times ready before initiating the rescheduling process. Look at your calendar and identify at least three different options that you can offer to your interviewer.

Having these alternatives shows your commitment to undergoing the interview process and respects the interviewer's time by offering solutions rather than leaving the burden of rearrangement solely on them. It also accelerates the rescheduling process, making it easier for all parties involved.

Step 3: Choose the Appropriate Communication Channel

The medium you choose for communication is a significant factor. If your prior conversations with the potential employer have been formal and via email, it's good to maintain that medium for consistency. However, if the interview is scheduled soon and quick action is needed, a phone call could be more appropriate, followed by an email for written confirmation.

If you've been interacting via a job portal or an instant messaging app, use that platform only if you have seen prompt responses there. If there's been any delay in replies, revert to email or a phone call, ensuring that the message gets immediate attention.

Step 4: Compose the Rescheduling Message

Whether you’re reaching out via email or phone, how you communicate your request is crucial. You want to be direct and honest while maintaining a level of professionalism.

Crafting the Email

In the email:

- Use a clear subject line that immediately tells the reader what the email is about.


- Employ a formal greeting.


- State your reason for needing to reschedule in a straightforward manner, without delving into unnecessary details.


- Offer alternative dates and times, showing that you're proactive and considerate of the other party's schedule.


- Conclude with an apology for any inconvenience and express gratitude for their understanding and flexibility.

Making the Phone Call

If you opt for a phone call:

- Plan what you’re going to say ahead of time to avoid fumbling during the conversation.


- Open the conversation by acknowledging the inconvenience you are causing and express gratitude for the time they’ve already committed.


- Offer alternative dates and summarize the conversation before concluding the call.

Step 5: Confirm the New Interview Date

Once the new date is set, it’s important to send a confirmation email at least a day or two in advance. This serves as a courteous reminder for both parties, ensuring that there are no last-minute surprises or misunderstandings.

Besides confirming the date, time, and location, take the opportunity to express your enthusiasm about the upcoming interview and the job opportunity. This not only serves as a reminder but also reiterates your interest in the position, helping you to remain a memorable candidate.

Step 6: Prepare for the Interview Again

The time leading up to the rescheduled interview should be used wisely. You have been given a second chance, and it's imperative to make the most of it. Research any recent news about the company, delve deeper into industry trends, and anticipate the questions you might face. Prepare answers and keep them fresh in your mind.

Additionally, review the job description once again to align your skills and experiences with what the company is looking for. This extra preparation can help you stand out during the rescheduled interview.

Read our dedicated article on How To Prepare for Interviews

Step 7: Attend the Rescheduled Interview

Now that you've successfully rescheduled and re-prepared, the last step is to attend the rescheduled interview. Make it a point to arrive at least 15 minutes early to account for any last-minute eventualities. As the interview kicks off, acknowledge the rescheduling, thank them for the opportunity to meet, and express your enthusiasm for the position. 

This will not only set a positive tone but also subtly reaffirm your professionalism and courtesy, qualities every employer values. It's essential to make the rescheduled interview count; any mistakes at this point could be more costly given the prior rescheduling.

Also, check out our article on Best Time To Schedule An Interview


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Conclusion On How To Reschedule a Job Interview

Rescheduling an interview requires a meticulous approach. Your actions during this period say a lot about your professionalism, organization, and respect for others' time. By following these detailed steps, you put yourself in a strong position to navigate what can be a challenging process, thereby ensuring that your candidature for the job remains strong.

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