In today’s job market conducting an effective interview is the key to hiring the best talent for your organization. The success of your organization and its further expansion of it is premised on the talents that you are hiring for your business.
Being an interviewer or an HR professional, it is imperative for you to make the right decision when hiring for the company. However, selecting and hiring candidates is a nerve-racking and daunting task. Any mistakes in this stage will surely hamper the growth of the company or your organization.
How To Conduct An Interview As An Interviewer
In this article, we will look at how to interview someone as an interviewer in a proper methodological process.
This article will guide you on the way to ask the right questions as well as the preparation required for the interview process.
Preparing the Interview Process
Before you can conduct an interview process, you first need to prepare yourself for the interview process. Interviewing is a type of investigation you carry out on an employee to judge whether they are the right person for the job. Therefore, it requires pre-interview preparation.
The following preparations are crucial before you are able to conduct an interview process for your organization.
- Job Description: In order to conduct an interview process, the first step is to prepare an effective description of the job roles that you are looking for candidates. According to studies, a well-prepared job description allows an interviewer to prioritize the specificities of the role that the company is hiring for. Additionally, it also allows the interviewer to get a complete understanding of the responsibilities and duties of the available job role.
- Time and Place: Before you can conduct an interview process for your organization. It is imperative that you set the appropriate time and place for the interview. By dedicating a special place for the interview you will be able to ? create a positive environment for the candidate. Furthermore, the positive environment created also helps in building a positive image of the company for the candidate. In order to conduct an interview process, it is important for you to create a positive environment as this reduces the stress and anxiety of the candidates.
- Pre-interview Resume: Before you can conduct an interview process, it is important for you to study the resume beforehand. This is important because it enables one to study the qualifications of a candidate and on the basis of it it will allow you to judge the abilities of the employee. Furthermore, studying the resume beforehand will further allow you to form the question to conduct an interview process. You will be able to make an informed questionnaire that will allow you to judge the potential of the candidate.
- Skills and Abilities: Before you can conduct an interview process for your organization. These include the attitude, behavior, and mentality of the candidates. Depending on the prevalent culture within the organization, you need to assess the individual before you can conduct an interview process. You need to look for the responsibilities he/she had in their previous organization. For example, if you are looking for a logistics manager, it is important that you go through the intangible contributions like open communication and ethics that the person brings to the organization.
- Preparing Questions: Before you can conduct an interview process, you first need to prepare the questions that you will be asking the candidates. The most common mistake made by an interviewer in this stage is not preparing any specific questions for the candidates. This results in an ineffective interview process as you will not be able to form a clear picture of the skills and abilities of the candidates. Hence, it is imperative for you to create a questionnaire before the interview process begins.
You can also read our article on: Steps To Conduct A Successful Interview
Conducting the Interview
Now that you are prepared for the interview let us now evaluate how you can conduct an interview process for your organization. By adhering to the following steps you will be able to have a smooth interview process for your organization:
- Introduction: One cannot reiterate enough the importance of the introduction phase of an interview. As the saying goes, “First Impression is the last Impression.” Based on the previous phrase, it is important that you extend a courteous welcome to the candidate appearing for the interview. Showing courtesy builds respect and trust in the employee toward the working culture within the organization. It is imperative in this stage that you share about the organization and creates a positive image of the organization on the candidate. We also recommend that you turn off any communication device before you can conduct an interview process with a candidate.
- Setting the Tone: The next step after introducing yourself is not setting the stage for the rest of the interview process. We recommend that you provide your candidate with an overview of the entire interview process that he/she will be undertaking. One common misconception among interviewers is that they are the ones who are evaluating and judging employees. Instead, potential candidates also check out the organization in that they are conducting an interview process. How you are presenting yourself and set the tone for the interview is crucial once you start to conduct an interview process.
- Job Review: Once you have started to conduct an interview process, it is important that you review the duties and responsibilities of the job role to the candidates. We recommend that you provide extra in-depth details on the responsibilities that he/she needs to take up as part of the company. It is also important for you to reiterate whether the applied position matches the desires of the candidate.
- General Questions: You can conduct an interview process by asking general questions about the candidate. Like their background, qualifications, and so on. You can also ask about the candidate’s family as well as their hobbies.
You can also check out our blogs on Tough Interview Questions
- Going Through Resume: One of the ways through which you can conduct an interview process is by reviewing the resume of the candidate. You need to ask the candidate, questions from their resume. For example, you can ask about the responsibilities and duties a person had in their previous organization. You can also talk about any skills or abilities that the person has mentioned in their resume. Allowing you to get a holistic picture of the skills, capabilities, nature, and personality of the candidate.
- Specific Question: Before you were able to conduct an interview process, you had previously completed preparing for the interview. One of the preparations that you made was creating questions that you will be asking the candidate that is applying for the role. In this step of the interview, we recommend that you ask the candidate prepared questions. This will allow you to gauge the preparedness as well as the seriousness of the candidate towards the job interview.
- Giving Canaduates Questions: Final and one of the most important aspects when you are going to conduct an interview process, is to allow your candidates to ask questions from you. These questions can be in the form of the duties and responsibilities of the role to evaluate the increment period within the organization. It also helps you evaluate the candidate as you are able to form an idea of the mentality of the candidate applying for a job.
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Conclusion On How To Conduct A Job Interview Process
The above article has provided a framework that you can utilize to conduct an interview process for your organization. In order to conduct an interview process, it is important for you to prepare yourself before conducting the interview. The preparation stage requires formulating questions that you will be asking the candidate as well as creating a positive environment to conduct an interview process. Finally, while you are conducting the interview it is important for you to understand the perspective of the candidates as well as allow them to ask you questions.
Hope you liked this article on how to conduct a proper interview as an interviewer. If you have any questions or suggestions, you can reach us at info@interview-expert.com.
For tips and guidance on job interview preparation, contact Interview Expert.
